How to Know If It’s Time to Hire a Bookkeeper

You didn’t start a business to become an accountant, but here you are—buried in receipts, wondering where your money went, and hoping tax season forgets about you.

Spoiler: it won’t.

If you’re asking yourself whether it’s time to hire a bookkeeper, the answer is probably already yes. But let’s break it down, just so you can pretend this decision was logical and not emotionally driven.

1. You’re Avoiding Your Bank Account

If logging into your business account feels like opening a haunted house door, it’s time. You should know exactly where your money’s going—not just hope it’s not on fire.

2. Your Books Are Never “Really” Done

You’ve got a spreadsheet. Sort of. And a few apps. And a system. It’s called "I'll do it later." Spoiler: later never comes.

3. You’re Playing Tax Season Roulette

If your “strategy” is to wait until March and hope it all works out, congrats—you’re now an accountant’s worst nightmare. You’re probably missing deductions, paying more than you need to, and losing hours to stress you could outsource for far less.

4. You’ve Googled 'What Does Reconcile Mean?'

Look, no shade. But if you're asking what basic bookkeeping terms mean, you don’t need more Googling. You need a Rafael. That’s me.

5. You Don’t Know What Your Business Is Making

Revenue is not the same as profit. If your sales look good but your bank account doesn’t, we need to talk. Yesterday.

Hiring a bookkeeper isn’t just about avoiding a disaster—it’s about getting peace of mind, financial clarity, and someone in your corner who knows the numbers so you can focus on the business.

And guess what? You don’t need to be a big brand to hire help. You just need to be tired of doing it all alone.

I clean up messy books. I build systems. I make sense of the chaos.

That’s the Rafael Guarantee.